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20 Jun
Administrative Assistant I (PCN 10-5208)
Alaska, Anchorage / mat-su

Vacancy expired!

This position is open to Alaska Residents only


Department of Natural Resources


The Division of Parks & Outdoor Recreation is recruiting for a permanent, Full-Time Administrative Assistant I position for the Director's office in Anchorage. The incumbent will provide general administrative support in the areas of accounting, personnel, payroll, procurement and inventory for the Anchorage-based State Park staff, as well as coordinate all travel for the Division.


The Division of Parks and Outdoor Recreation provides outdoor recreation opportunities and conserves and interprets natural, cultural, and historic resources for the use, enjoyment, and welfare of the people.


Core Responsibilities:


They key responsibilities of this position include, but are not limited to:



  • travel coordination for the Division

  • assisting the public, and other agencies, concerning programs and services offered by the Division in-person, over the phone, and in writing;

  • Reconcile P cards using the state accounting system, Integrated Resource Information System (IRIS);

  • Process payroll/ timesheets using the Human Resource Management system (HRM);

  • Procure office supplies and assists with preparation of Purchase Orders, Deliver Orders, Requisitions in the Integrated Resource Information System (IRIS).


By joining our team, the incumbent will have the opportunity to work in downtown Anchorage, close to many great restaurants, have access to free parking, with the option to park in the parking garage all winter and not have to brush their vehicle off in snow storms and work with a great group of people!


This position is on the 13th floor of the Atwood Building in downtown Anchorage. The desk is the entrance to the Parks Office suite and greets the guests as they enter. The Director, Office of Boating Safety and Grants Administration also have offices in the suite.


Desired knowledge, skills, and abilities (KSAs) and Competencies:



  • Working knowledge with the State of Alaska Integrated Resource Information System (IRIS) accounting system, or related accounting systems.

  • Experience booking local, out of state and international travel arrangements.

  • Experience working with Microsoft applications including Word, Excel, and Outlook.

  • Excellent customer service skills with strong verbal and written communication skills; a positive attitude and an outgoing personality.

  • Skills in organizing, prioritizing and paying attention to detail.


Special Notice


NO COVER LETTER


A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.


Six months of advanced clerical experience. This experience includes work such as Office Assistant II, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.


OR


Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)


Special Note:


Examples of advanced clerical experience include:



  • Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

  • Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).


NOTE: PLEASE READ THE FOLLOWING CAREFULLY


At time of application, applicant must attach as separate documents (If unable to attach please fax or email the contact listed below):



  • A resume with complete job history, including the names and current telephone numbers of previous employers.


If selected for an interview, applicants must provide the following:



  • A copy of your last two (2) performance appraisals (if you are a current or former State of Alaska employee) or two (2) letters of recommendation from a former supervisor;

  • A list of three (3) professional references with current contact information, one (1) of which must be from a former or current supervisor.


THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY


This recruitment is open to Alaska Residents Only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time. Non-Alaska residents need not apply.


APPLICATION NOTICE


You can ONLY apply for this position through the Workplace Alaska website. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska login to successfully apply. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the date of closing. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/howtoapply/



EDUCATION


If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.


SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION


Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.


WORK EXPERIENCE


If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.


EEO STATEMENT


The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.


WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE


Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.


For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword


For specific information in reference to the position please contact the hiring manager at the following:


Name: Terri Warren


Title: Administrative Officer I


Email: terri.warren@alaska.gov

Vacancy expired!


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