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20 Jul
Principal Contract & Grant Officer
California, San diego

Vacancy expired!

The effects of the COVID-19 pandemic have impacted UC San Diego Campus hiring. UCSD Campus will continue to recruit for essential positions and we ask for your understanding and patience with our application process during this unprecedented time. For more information regarding steps we are taking to keep applicants and staff safe during this time, please click here.

UCSD Layoff from Career Appointment: Apply by 7/7/21/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 7/24/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Perform duties pertinent to pre-award sponsored research proposal review and submission. Provide assistance to faculty and staff regarding sources of funding available and proposal preparation and submission. Review proposals to ensure the proper commitment of University resources, coordinate compliance with aspects of special review (e.g., Human Subjects, Animal Subjects, Conflict of Interest, Export Control, etc.), and address conformity with both University and sponsoring entity guidelines and policies.

Review and negotiate, and coordinate with Supervisor if needed, the agreement terms and conditions for acceptability and compliance with University policies. Interpret sponsor approval requirements, policies, federal regulations, state statutes and University policy related to the management and administration of extramural awards. Analyze, coordinate and approve post award requests and actions. Act as liaison between the University and the sponsoring entities.

Maintain contract and grant records in compliance with institutional and funding agency policies. Receive assignments on project basis and fully analyze problems, gathers data and information, and recommend solutions. Will be delegated signature authority.


  • Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements. Demonstrated comprehension skills consistent with the ability to understand information contained in complex requisitions, technical specifications, purchase contracts, business reports, etc. and be able to relate it to applicable policies and procedures.

  • Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Demonstrated knowledge of university research policies, procedures, organization, and structure,preferred.

  • Demonstrated knowledge and experience in drafting correspondence, complex award language, and agreement modifications. Demonstrated comprehension skills consistent with the ability to understand information contained in complex requisitions, technical specifications, purchase contracts, business reports, etc and be able to relate it to applicable policies and procedures.

  • Demonstrated ability to independently resolve potential conflicts with extramural sponsors, as well as with University faculty/researchers and administrative staff.

  • Demonstrated ability to research, interpret, and develop written policies and procedures. Clear understanding of the necessary compliance approvals needed prior to the release of funds.

  • Ability to manage high volume and complex transactions. Demonstrated ability to work with detail and assist in the preparation and review of a large volume of complex documents rapidly and accurately. Demonstrated ability to prioritize heavy workload, meet deadlines, cope with peak workload periods and apply creativity and originality in time-sensitive problem solving situations.

  • Excellent/effective oral and written communication skills, including ability to construct complex legal language as well as persuasive correspondence to convey information in a clear, organized, and concise manner.

  • Demonstrated knowledge and proven ability to perform review of complex funding/contract solicitations including Requests for Proposals (RFPs) and to analyze and negotiate complex, moderate-risk terms and conditions of resulting awards/contracts in relation to receipt of University funding from extramural sponsors.

  • Demonstrated ability to analyze, interpret, and comprehend conditions of award/legal agreements of moderate complexity and risk and recognize impact of potential problems and formulate subsequent resolutions.

  • Demonstrated skill in organizing and setting priorities and accomplishing tasks in an environment with ever-changing priorities and frequent interruptions.


  • Job Offer is contingent on satisfactory results of a background check.

  • Occasional evenings and weekends may be required.

  • U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).

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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

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Vacancy expired!

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