17 Oct
SUPERVISOR OF ACADEMIC AFFAIRS
California, San francisco bay area

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San Jose/Evergreen Community College District

SUPERVISOR OF ACADEMIC AFFAIRSPosition #: 1700094Required Documents:
Cover Letter, Resume/CV, Transcript Assoc Degree (Must include Award/Confer Date)Opportunity Type:
SUPERVISOR EMPLOYMENT OPPORTUNITYDepartment:
Academic AffairsPosting Date:
10/12/2017First Review Date:Work Location:
Evergreen Valley CollegePosition Status:
Full-timeSalary Range:
$81,022 - $101,264 Annual Salary (Range S-130: Supervisory Salary Schedule Fiscal Year 2016-2017). Starting placement is generally at Step 1.Benefits Available:
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Supervisor positions also include 22 vacation days, 17 holidays, 12 sick leave days and 6 administrative leave days per year.Position Summary:
The Supervisor of Academic Affairs reports to the Vice President of Academic Affairs at Evergreen Valley College. This is a full-time, 12 months per year, classified supervisor position.Position Purpose:
Reporting to the Vice President of Academic Affairs or assigned administrator, the Supervisor of Academic Affairs coordinates, assigns, reviews and participates in the work of staff in the Office of Academic Support Services.Duties and Responsibilities: 1. Supervisor the day-to-day operation of the Office of Academic Support Services. 2. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; counsel, discipline and terminate personnel according to established policies and procedures. 3. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing efficient services; implement policies and procedures. 4. Coordinate and oversee the planning of the schedule of classes; supervise the maintenance of the course master file. 5. Coordinate with the office of the Vice President of Academic Affairs in the production of class schedules, catalogs, and other publications. 6. Monitor the administrative processing of instructional and non-instructional assignments of full- and part-time faculty members. 7. Advise and train college staff regarding loading, hourly personnel and payroll policies and procedures, catalog preparation, and use of Datatel System for records management. 8. Supervise the preparation of faculty load reports (S7s), and prepare a summary of these reports. 9. Supervise and coordinate, with the department of Research and Planning, the collection of data and preparation of reports on the transfer, enrollment, retention, and persistence rates of students. 10. Monitor the enrollment in courses in the semester schedule of classes for the purpose of recommending additions, cancellations, and other adjustments to the schedule to academic Deans and the Vice President of Academic Affairs. 11. Participate in long-range strategic and instructional planning, program reviews, and program analysis. 12. Develop and maintain procedures and manuals regarding preset schedule and catalog implementation. 13. Research, compile and summarize data for special projects and reports; make recommendations as appropriate. 14. Participate in long-range strategic and instructional planning, program reviews, and program analysis. 15. Supervise and maintain the scheduling of classrooms for internal and external rental and resolve room conflicts with clients. 16. Provide resources and serve on a variety of District committees as assigned. 17. Perform related duties and responsibilities as assigned.Knowledge, Skills, and Abilities:EMPLOYMENT STANDARDS Knowledge: 1. Principles of supervision, training and performance evaluation. 2. Organization, operations, policies and objectives of assigned office. 3. Payroll and personnel policies and procedures. 4. Record-keeping techniques. 5. Operation of a computer and related software, including integrated data base systems. 6. Correct English usage, grammar, spelling, punctuation and vocabulary. Skills and Abilities: 1. Perform a variety of administrative tasks to assure the efficient day-to-day operations of the office. 2. Train, supervise and evaluate the performance of assigned staff. 3. Communicate clearly and concisely, both orally and in writing. 4. Prioritize and schedule the work of others. 5. Interpret, apply and explain rules, regulations, policies and procedures. 6. Meet schedules and time lines; Plan and organize work. 7. Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports. 8. Establish and maintain effective working relationships with those contacted in the course of work including the general public.Special Licenses, Certificates, etc.:Minimum Qualifications:EDUCATION AND EXPERIENCE1. An Associates degree from an accredited institution supplemented by college level course work in accounting, finance, business administration or a related field. A Bachelors degree is preferred.2. Five years of increasingly responsible executive assistant and/or administrative experience including supervisory responsibilities.3. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, gender identity, cultural, disability, and ethnic backgrounds of the students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.4. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the Districts hiring policy or demonstrated equivalent transferable skills to do so.Desired Qualifications:
1. Bilingual abilities, desirable.Physical Demands:
Working Conditions:1. Typical office environmentAbout San Jose/Evergreen Community College District:
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves. As of fall 2016, with enrollment of approximately 16,000 per semester, and an extremely diverse student population (Hispanic/Latino 41%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 1%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 30 % Hispanic/Latino, 16% Asian/Pacific Islander, 7% Black/African American, 47% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.Equal Opportunity Employer Statement:
San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT:
Human Resources/Employment Services, 40 S. Market Street, San Jose, CA 95113, (408) 270-6414.Application Procedures, Notes and Contact Info:
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the closing date to be considered for the position (Posting at: https://sjeccd.hiretouch.com. Click "APPLY"):

1. A completed online San Jose/Evergreen Community College District POSITION APPLICATION
2. COVER LETTER (Must state how you meet ALL the minimum qualifications in EDUCATION and EXPERIENCE as described in the job announcement Minimum Qualifications section. Also, state how you meet other qualifications)
3. RESUME, and
4. TRANSCRIPT(S) - NOT DIPLOMAS - (unofficial or official copies) for stated degrees (having confer/award dates) or courses. Official transcripts will be required prior to employment start date should the position be offered. If foreign degrees, must submit Equivalency Certification (See #6 of the Instruction Section below).ABOUT TRANSCRIPTS:
If you do not have an electronic version of the transcript, you can get it scanned at Office Max, Office Depot, Staples, etc.; then attach the electronic version of your transcript to this online application at the later part of the application process.

For assistance, contact:
Office of Human Resources, Employment Services
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414 Fax: (408) 239-8818
Email: Hremploymentservices@sjeccd.edu
Web site @ https://jobs.sjeccd.edu. or www.sjeccd.edu.To learn more about us and all our open positions, visit: http://www.sjeccd.edu/district-services/human-resources/employment-opportunities

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Vacancy expired!