ADMINISTRATIVE SUPPORT TECHNICIAN – SCHOOL COUNSELING
Magnolia Middle School
This class is the second level in the Administrative Support series. Incumbents perform advanced clerical, bookkeeping, and data processing/computer maintenance support for school and District office operations. As assigned, incumbents may provide secretarial support for schools or District office functions including grant programs; receive and execute computer-related work orders; perform student and/or employee record data input and report generation; and/or maintain salary and time accrual records. As assigned, incumbents provide advanced support for a program or grant by responding to inquiries and processing transactions; scheduling appointments and interviews; performing accounting support and cashiering functions such as billing and payroll; resolving computer and software issues; providing summaries; and, performing data entry and report compilation activities. Based on assignment, responsibilities may include researching and resolving internal and external inquiries; supporting the development and compilation of reports, surveys, purchases, and events; and updating and performing edits on assigned files. As assigned, prepares correspondence; provides customer service; conducts data entry and updates records; and provides general administrative support as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES MAY INCLUDE
These items are intended only as examples of the various types of job duties to be performed; specific position assignments will vary depending on the needs of the department. The omission of specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.
Assists internal and external customers via email, telephone, and in person, responding to questions and concerns and providing information regarding programs, accounts, equipment, and grants. As assigned, researches, responds, resolves inquiries, and/or provides support for AR, AP, payroll, time accrual, and related functions and/or computer maintenance, graphics, repair, and software utilization.
Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; supports the development and compilation of reports and summaries; and, generates reports from automated systems.
Performs administrative support activities as assigned, which may include: maintaining schedules; coordinating meetings; editing and preparing written materials or documents; researching basic information and/or providing related support.
Receives and reviews documents, forms, and requests from internal and external customers and processes them.
Performs bookkeeping and cashiering functions as assigned; prepares and processes invoices or statements for accounts payable and/or receivable; and, assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing financial reports.
Maintains and monitors inventory and/or supplies for assigned area, and prepares requisitions to replenish stock.
Organizes and maintains files; retains and purges files in accordance with established records retention policies and procedures.
Performs other duties of a similar nature and level as assigned.
ESSENTIAL DUTIES AND RESPONSIBLITIES SPECIFIC TO SCHOOL-BASED MAY INCLUDE
Provides essential school-based administrative support including, but not limited to internal and external customer service; student, administration, and school records maintenance; budget and expense tracking; time accrual updating; scheduling and support for meetings, events and recruiting efforts; and providing support for school administrators and educators.
Grade 6 of the Salary Schedule for 12-Month Clerical ($35,719)
High School Diploma or GED
Three years of office or accounting administrative support experience
Microsoft Office Suite (Word and Excel) proficiency is required.
Knowledge of data entry techniques, data management; and use of automated information systems; applicable programs and/or grants; proper etiquette in handling of confidential or sensitive information with discretion; mathematical principles; bookkeeping and cashiering; modern office equipment.
Skill in utilizing a computer and relevant software applications; managing time and prioritizing work; coordinating routine projects; using databases for records management, information storage and retrieval; handling confidential and sensitive information using good judgment; providing guidance, assistance and/or interpretation to others regarding the application of procedures and standards to specific situations; providing advanced internal and external customer service; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
HOW TO APPLY
Employment applications are accepted online only. To access the application, visit the Current Vacancies section of the HCPS website at www.hcps.org. If you have questions or require assistance to complete the online employment application, contact the Human Resources Office at 410-588-5238.
Online employment applications will be accepted until June 24, 2020.
The Harford County Public School System (HCPS) does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, gender identity, marital status, genetic information, disability, or any other basis prohibited by law with regard to employment or conditions of employment, or participation in or access to its programs, activities, or services. Inquiries related to the non-discrimination policy of the Board of Education of Harford County should be directed to the Supervisor of Equity and Cultural Proficiency at 410-809-6065.
This document is available in alternative form upon request. To request disability-related reasonable accommodations, please notify a staff member in the Human Resources Office at the time you are contacted for an interview.
AFFIRMING EQUAL EMPLOYMENT IN PRINCIPLE AND PRACTICE