24 Aug
Fleet Project Specialist

Vacancy expired!

General Description

POSTING TYPE: Open competitive

DEPARTMENT: Fleet Management

HOURS: Full-time

HIRING RANGE: $43,727 - 49,193/year (105 Grade Level)

FULL SALARY RANGE: $43,727 - 68,324

LOCATION: Empire Maintenance Facility


CLOSE DATE: 4:30 pm. on Friday, September 4, 2020

Dakota County offers rewarding career opportunities that make a real difference in people's lives. From maintaining roads to maintaining property records, protecting the environment to protecting our children's health, finding homes for those in need to finding justice for crime victims -- the work we do touches the lives of each of our residents every day. We're proud of what we do. You can be too. Join our team of nearly 1,800 and launch a career where you can truly "Be More."

We offer more than just careers that make a difference; we also offer competitive benefits, work life balance, and convenient work locations. Will you be the next person to join us at Dakota County?

The Fleet Project Specialist position is responsible for coordination of Fleet projects including fixed assets, fuel management, fleet information systems, licensing, regulations, parts administration, purchasing, contracts, vendor communication, manual development and general compliance issues. Fleet services are provided to County departments and outside agencies. Work is performed under general supervision and is reviewed primarily in terms of efficiency and procedure application. The Fleet Management Department will assist new hires with obtaining the OSHA fork truck operator certification, Class B Commercial Driver's License, and First Aide certification within the first 12 months.

Minimum Qualifications

  • Associate's Degree AND One year experience with databases, contracts and record management systems.


  • Two year technical certificate in the field of Fleet Maintenance and Repair AND One year experience with databases, contracts and record management systems.


  • A valid driver's license

Licenses/Certifications to be obtained within 12 months of hire:

  • A valid Commercial Vehicle Driver's License, Class B with air brake endorsement

  • OSHA fork truck operator certification

  • First Aide training class

Preferred experience beyond minimum qualifications:

  • Databases, contracts and record management systems within a Fleet Management/ Fleet Information System.

  • A valid Commercial Vehicle Driver's License, Class A with combination airbrake and tanker endorsement.

Duties & Responsibilities

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

  1. Fuel management duties include enforcing fuel only credit card procedures, keeping fuel inventory at required levels at 6 locations and managing the fuel islands computer systems, tanks and database through downloading transactions, modifying data, encoding keys and tracking fuel usage errors to ensure accurate data for County wide user departments and non county customers as per joint powers agreements.

  2. Develop, track and enforce contracts and purchase orders for fleet activities including specifications and solicitation of quotes and bids ensuring compliance with County purchasing policies.

  3. Management of fleets parts inventory that includes recommending parts room activities, establish inventory control by performing analysis to determine minimum stocking levels with optimum reorder points, inspect parts and material deliveries to ensure that parts received are as ordered, assign proper accounting codes for record keeping and train staff on parts room procedures.

  4. Coordinate and track all on-road, off-road, recreational and boat licensing and registration to ensure compliance with state laws, to include licensing of undercover units for the Sheriff Office to ensure the safety of deputies involved in undercover activities. Develop a plan to ensure license tabs are purchased and applied within state timelines and meeting state regulations.

  5. Administer the fleet computer tracking system by monitoring and inputting repair and equipment data to accurately track fleet activities and establish equipment life cycle costs. This includes working with the County fixed asset system to insure compliance with policy and fleet related report generation for all County and JPA user groups. Reporting duties will cover all systems including CFA, Gasboy, Geotab telematics and Utilimarc fleet benchmarking.

  6. Design and develop complex word processing projects, Access data bases, Excel spread sheets and various other complex forms of correspondence for County wide user groups and non county customers as per joint powers agreements.

  7. Administer, develop and update fleet manuals that include but are not limited to: fleet standard operational procedures, fleet information systems, fuel management, lockout tagout procedures, COOP and EOC plans for emergency operations.

  8. Order, catalog, and assist in purchasing County supplied tools needed for vehicle repair and maintenance.

  9. Provide technical assistance to fleet staff in all fleet information systems, track and update fleet training certifications to ensure compliance and represent the groups interests in user feedback forums.

Knowledge, Skills & Abilities and Work Environment

  • Considerable knowledge of County and department programs, policies and procedures

  • Considerable skill in operating personal computers, software and office equipment

  • Skill in business English, grammar, math and bookkeeping principles

  • Knowledge in creating spreadsheets, entering data and creating reports

  • Considerable knowledge of general office procedures, practices and equipment

  • Extensive knowledge of County contract and purchasing processes

  • Extensive knowledge of State of Minnesota title and registration processes

  • Ability to exercise initiative, discretion and independent judgment

  • Ability to effectively communicate professionally, both orally and in writing

  • Ability to establish and maintain effective relationships with staff, vendors, other municipal agencies and the general public.

  • Ability to work independently with minimal supervision

  • Ability to demonstrate attention to detail and logical thinking with organizational and prioritization skills.

  • Ability to comprehend and make decisions based on written materials and verbal instructions.

  • Ability to organize work efficiently and effectively and to handle multiple tasks and adapt to frequently changing work demands.

WORK ENVIRONMENT: Must be able to perform the following in a complex ever changing work environment, on a daily basis: bending, turning/twisting, kneeling, climbing, reaching out, grasping, manipulating fingers and lifting 10 to 30 pounds frequently and 30 to 50 pounds occasionally. Exposures may include, but are not limited to changing weather conditions, dust, dirt, oil, grease, solvents, fumes, noise and all hazards associated with an equipment repair shop.

SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.

Vacancy expired!