Open Date 03/30/2020
Requisition Number PRN23563B
Job Title Administrative Officer
Working Title CMP Administrative Officer
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
Monday – Friday (hour lunch daily) 8am-5pm, with occasional nights due to events.
VP Area Academic Affairs
Department 00659 - City & Metropolitan Planning
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $45,000 - $58,400
Open Until Filled Yes
City & Metropolitan Planning ( CMP ) at the University of Utah is part of the College of Architecture + Planning whose mission is summed up in four words: Responsibility, Resilience, Respect, and Response. We are a tight-knit academic community of top-tier faculty, dedicated staff, and remarkable students. The Department's BA/BS undergraduate degree in Urban Ecology focuses on exploring the interrelationships among social, environmental and economic systems. The Urban Ecology degree is also taught at the Utah Asia Campus in Songdo, South Korea. The Master of City and Metropolitan Planning is an accredited professional planning degree with an emphasis on ecological resilience, smart growth, and social justice. The Ph.D. in Metropolitan Planning, Policy and Design produces research-focused scholars, teachers, and leaders. The department also offers a Master of Real Estate Development (with School of Business) and four dual degrees and two graduate certificates. Applicants are encouraged to consult the department website at http://www.plan.utah.edu/xqttzadavcxcbszsqyautyfrbst.
The essential functions of the position include:
Handles the administrative matters of day-to-day operations and procedures, meetings and events of the department.
Assists with the development of department budgets.
Maintains, executes and monitors accounts, budgets and expenditures of the department and its associated research centers, to ensure accurate account coding for financial transactions, and oversees the maintenance of departmental records.
Processes and implements human resource management tasks of departmental faculty, staff, and students.
Handles payroll for the department and its associated research centers.
Facilitate and process performance reviews of departmental faculty, staff, and students by the department chair and research center directors.
Collect, organize, and analyze data for specialized reports (i.e. accreditation), financial statements and records on department and program status and progress for management and outside agencies.
Assists graduate students with academic and financial aid concerns and interfaces with the Graduate School.
Provides administrative support to the department's graduate program coordinators (maintain records, monitor student progress, and graduation).
Provides support for the graduate recruitment and admissions processes, including corresponding with applicants, organizing applicant data, and submitting admission referrals.
Advises and disseminates information to staff, students and others regarding program policies, program information, goals and related technical issues.
Work with College Development staff to maintain alumni records.
- Coordinates scheduling for program courses and program needs, and manages the coordination of curriculum and catalog updates as directed by the department chair.
13 Assists in the creation and distribution of program materials, forms, and general correspondence.
- Provides administrative support to the department chair.
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required:
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required:
Nearly Continuously: Sitting, hearing, listening, talking
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Bachelor's degree in Business, Finance, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type Benefited Staff
Special Instructions Summary
Apply by April 15, 2020 for priority consideration.
Submit cover letter, resume, and provide document that includes 3 references (name, title, contact phone and contact email).
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran's status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: email@example.com or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: firstname.lastname@example.org .
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.