19 Jul
Administrative Assistant
West Virginia, Morgantown

Matching 401K program, Medical Benefits included in offerSummary/ObjectiveOperations Admin is responsible for assisting operations, such as expediting purchases, maintaining communications with vendors, receiving and verifying the accuracy of shipments to wellsite, and auditing documentation. In addition, a thorough knowledge of the company's product line is essential. This position requires strong personal interaction skills to coordinate the functions of Operations department for efficient workflow and the ability to act as liaison between suppliers and customers.Essential Duties and Responsibilities: Coordinate and assist Sales Administration, Logistics and Operations Teams.Coordinate, assist and be liaison between company and suppliers related to delivery and transportation.Display working knowledge of shipping and other trade documentation.Document and record Damage/Loss Claims.Evaluate and approve trucker/driver paperwork (i.e. driver logs, fuel trip reports).Enter and maintain trucker/driver profiles in driver file management system.Ensure current and compliant insurance coverage for truckers/drivers.Scan, index and file trucker information.Request W9s and other required paperwork from 3rd parties, providing to Accounts Payable.Help process claims.Help coordinate project and operations audits, inventories, and shipments.Schedule, track, and provide support materials for meetings and project events.Liaise with other departments and vendors to obtain and update project information or materials.Communicate about each project's status within the operations department, including to executives and program managers.Handle general inquiries.Additional SkillsDetail orientedAbility to multi-task and problem-solve independently and to adapt to change in an evolving work environmentStrong time-management and organizational skillsExcellent communication skills (oral and written)Team playerAbility to work in a fast-paced environmentFocus on detail, quality and resultsRequired Education and ExperienceHigh school diploma or equivalent plus 2-3 years of experience in International/Domestic transportationSupervisory ResponsibilityThis position has no supervisory responsibilities.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Job Type: Full-timeSalary: $40,000.00 to $50,000.00 /yearExperience:Transportation: 2 yearsAsset Management: 1 yearAdministrative Assistant: 3 yearsOil & Gas: 2 yearsEducation:High school or equivalentLocation:Morgantown, WV 26508


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