Account Payable Officer (AP)

Purpose of the Job

To ensure accurate and timely processing of Accounts Payable transactions while maintaining strong internal controls, compliance with company policies, and safeguarding company assets against financial risks and irregularities.

Job Description

• Follow up with Procurement, Overhead, and Freight teams on advance supplier payments and ensure proper application against invoices.
• Monitor and reconcile advance payments with supplier invoices in the system (SAP).
• Verify rate of all supplier invoices prior to processing.
• Prepare and distribute Accounts Payable (AP) aging reports and follow up on outstanding balances.
• Reconcile AP Aging and ensure accuracy of recorded balances.
• Record and process supplier invoices in the system, including Petty Cash Entry to GSO.
• Raise PR/PO in accordance with company procedures and operational needs.
• Support month-end closing activities, including AP reconciliation and accrual tracking.
• Preparing provision related to Accounts Payable.
• Issue payments (including cheques or transfers) to suppliers in accordance with company policies and approvals.
• Prepare Withholding Tax (WHT) certificates for suppliers in a timely manner.
• Communicate with suppliers regarding payment status, discrepancies, and inquiries.
• Process and coordinate supplier payments for freight, logistics vendors, and related services.
• Ensure all payment transactions are accurately recorded in the system and supported by proper documentation.

Job Requirements - Experience and Education

• Bachelor’s degree in accounting.
• 1-2 years of Experience in Accounting, preferable in logistics and supply chain industries.
• Proficient with Microsoft office Excel.
• Strong command of the English Language.

Skills

• Budgeting
• Communication Skills
• Data Analytics
• Financial Acumen
• Problem Solving
• Teamwork