Procurement Specialist

Summary

The Procurement Specialist is responsible for managing end-to-end procurement activities to ensure the timely, cost-effective, and quality-driven acquisition of goods and services. This role involves sourcing and evaluating suppliers, negotiating commercial terms, managing purchase orders and contracts, and ensuring compliance with company policies and applicable regulations.

The role will work closely with internal stakeholders and external vendors to understand business needs, optimize procurement processes, maintain supplier relationships, and ensure smooth purchasing and delivery operations.

Responsibilities

• Manage end-to-end procurement requests by coordinating with internal departments to understand purchasing needs, specifications, quantities, and timelines.
• Identify, source, and evaluate suppliers based on pricing, quality, reliability, and delivery capabilities.
• Compare supplier quotations and negotiate pricing, payment terms, delivery schedules, and other commercial conditions to achieve the best value for the company.
• Prepare, issue, and manage purchase orders in accordance with approved requests and company procedures.
• Coordinate with suppliers and internal stakeholders to ensure timely delivery and verify that goods and services meet the agreed requirements.
• Monitor invoices and ensure their accuracy against purchase orders, contracts, and actual goods or services received.
• Review, negotiate, and manage vendor contracts in coordination with the Legal team to ensure favorable terms and compliance with applicable laws, tax requirements, regulations, and internal policies.
• Monitor and evaluate supplier performance, build strong vendor relationships, and identify opportunities for improvement.
• Prepare regular procurement reports, including purchasing activities, spending analysis, and supplier performance.
• Identify opportunities to optimize procurement processes, improve operational efficiency, and support ad hoc assignments or project-based initiatives as required.
  
  

Requirements

• Bachelor's Degree in Business Management, Supply Chain Management, or a related field.
• Minimum 3 years of experience in procurement, purchasing, or vendor management.
• Strong understanding of procurement processes, supplier management, and purchasing practices.
• Good negotiation, communication, and stakeholder management skills.
• Strong analytical skills and attention to detail, particularly in evaluating quotations, contracts, and procurement data.
• Good organizational and multitasking skills, with the ability to manage multiple procurement requests and deadlines.
• Ability to work independently and collaboratively with cross-functional teams in a fast-paced environment.
• Proficient in Microsoft Excel or Google Sheets for procurement tracking, analysis, and reporting.
  
  

Nice to Have

• Experience using AI tools to improve work efficiency, such as automating repetitive tasks, analyzing procurement data, comparing supplier quotations, or generating reports.
• Familiarity with procurement systems, ERP platforms, or other digital tools used to manage purchasing and vendor relationships.