Administrative Assistant II - #19503492
Posting End Date:
December 18, 2020
This is a non-union position
Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive demeanor and have excellent interpersonal and organizational skills, we have the perfect opportunity for you!
What you will do:
Genetec Administrator - Security administrator (build/maintain security groups and access levels), creation/maintenance of security access cards, to include retrieval of security camera data.
Prepare letters, PowerPoint presentations, minute/action item recording for departmental meetings, photocopying, courier packages, off-site filing and tracking, catering, ordering office and kitchen supplies; and work with other requests from staff/contractors and visitors to the department.
Coordinate all department team building activities and large on-site/off-site department functions.
Provide administrative support for recruitment activities; responsible for providing on-boarding/off-boarding material to HR; act as liaison between HR and Area Leadership when required.
Liaise with other Area and Region Admin(s) for consistency/back-up, and on other projects as required.
Cross train with other Area Admin for time off relief as required.
Provide support with expenses, Markview, travel booking and management, department calendars, vacation/out of office, SIMS input, etc… for all Area Leadership and support personnel as required.
Assists Area Leadership and HR with resolution of issues associated with timesheets.
Service Now Requests – completion of procurement and access requests and updating of accounts for new and existing personnel.
Train & provide orientation of new staff (employees, contractors/co-op students) on policies and procedures, department setup and structure, ELink usage, WorkDay, SharePoint, Oracle, Markview, travel and credit card policies; to include the rollout of new programs.
Maintain office equipment and material orders.
- Assist as required in emergency response situations.
Who You Are:
You have the following education & experience:
A High School diploma with at least one year of experience in progressively responsible secretarial and administrative support roles, preferably supplemented by continuing education courses.
Ability to multitask with attention to detail.
Exceptional interpersonal, organizational and communication skills.
Desire to continuously learn, with the initiative to tackle evolving and more challenging tasks.
Strong computer skills are required with proven proficiency in all MS Office Products and Visio Software.
A university degree is desirable.
- Proficiency in Oracle Financial Applications, SharePoint, and Workday applications preferred.
Include but are not limited to: Grasping, kneeling, light – moderate lifting (objects up to 45 pounds), reaching above shoulder, repetitive motion, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement.
Include but are not limited to: Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting email@example.com.
Information For Applicants:
- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
- Final candidates for this position may be required to undergo a security screening, including a criminal records check.
To learn more about us, visit www.enbridge.com