Director of Facilities - #19528882

Pelham School District


Date: Feb 23, 2021
City: Pelham, NH
Contract type: Full time
Pelham School District

Job Title: Director of Facilities


Job Summary: To manage all district custodial and maintenance operations in order to maintain school facilities and grounds in a condition of operating excellence, cleanliness, and safety, so that full use of them may be made at all times in support of the education and extra and co-curricular programs of the school district, as well as town related events. This position is a 12-month contract administrator that manages a staff of 17.5 custodians, 1.5 maintenance, 6 summer assistants and an administrative assistant. This position reports to the Business Administrator and is part of the Pelham School District Leadership Team.


Working Conditions: This is a regular position, contract to start 07/01/2021. Transition may start in June, based on candidate availability. Salary is commensurate with experience, generous benefit package.


Minimum Qualifications:



  • Associate Degree or equivalent combination of post-secondary technical training and experience.

  • Minimum of three (3) years' experience in facility management, preferably with a school district, with demonstrated managerial, supervisory and leadership skills.

  • Strong interpersonal, verbal and written communication skills including the ability to maintain effective working relationships within the District, and with other relevant local agencies and the community.

  • Must have the ability to work independently without close supervision.

  • Must possess comprehensive knowledge of building operating systems and regulatory codes.

  • Must possess basic knowledge and understanding of mechanical systems, HVAC and HVAC computer controls, and facilities disciplines.

  • Knowledge and understanding of various cleaning/sanitizing chemicals and effective cleaning/sanitizing practices is necessary.

  • Experience with vendors, architects, engineers and contractors.

  • Applicants will be subjected to a criminal background check as required by law. (RSA 189:13-a)

  • Pre-Employment Medical Examination signed by Licensed Physician indicating that the employee is medically capable of performing designated assignment. (RSA 200:36 and 275:3)


Licensure/Certification Requirements:



  • Must hold a valid driver's license and ability to drive all school vehicles.


Other Considerations and Requirements:



  • Demonstrates aptitude for successful fulfillment of assigned performance

  • Minimum of 3 years of experience with heating/ventilation systems and controls is required

  • Current New Hampshire Master Plumber or Electrical License, or NHASBO Certified School Facility Manager (CSFM) preferred

  • Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable


Application Procedure: Apply online through Applicant Tracking. Candidates will be considered as applications are received.


Essential Duties:



  • Work with the Business Administrator and facilities staff to develop and implement the district facility maintenance plan;

  • Supervise and manage the overall maintenance and operation of all buildings and grounds including mechanical, electrical and safety systems;

  • Establish standards and policies for installation, modification, testing, operating procedure, maintenance schedule, inspections, pollution control, and maintenance of equipment, and school buildings.Report major maintenance needs and requirements when necessary to the Business Administrator;

  • Manage all custodial and maintenance staff

  • Prepare work schedules for custodial and maintenance personnel and make daily work assignments;

  • Establish and supervise summer cleaning/maintenance programs and schedules;

  • Monitor timecards of all custodial/maintenance employees in the district and certifies them for payment;

  • Ensure compliance with the district's facilities preventive maintenance schedule;

  • Participates on District-Wide Leadership team;

  • Assist in the development of the facilities operating budget, and monitor monthly spending against budget;

  • Assist in the development of the Capital Plan;

  • Select the custodial/maintenance supplies and equipment to be used and maintain an appropriate inventory;

  • Schedule and retain outside services and personnel when necessary to satisfy maintenance needs.Supervise and inspect work performed by outside contractors and verify that the contracts have been fulfilled;

  • Manage facilities vendor relations and ensure that all vendors have acknowledged the district's safety plan; Support the Business Administrator in the preparation of all bid packages.

  • Maintain inventory of all equipment and supplies;

  • Ensure the safety of the students, staff, and facilities by maintaining fire alarms, door/window locks, etc.;

  • Assist professionals in the repair or maintenance of school district buildings and equipment;

  • Schedule all necessary inspections by local, state, and federal agencies related to buildings and equipment;

  • Monitor fuel and utility use and ensures adequate supplies are available;

  • Provide environmental management and maintain proper records on environmental issues;

  • Ensure compliance with the record retention requirements for legal records of all inspections, tests, repairs and Safety Data Sheets (SDS), and with all laws and regulations as they apply to facilities;

  • Inspect buildings, and confers with principals regarding custodial/maintenance work;

  • Oversee all construction projects in all buildings;

  • Maintain such personnel and other records including inspections, tests and repairs as are required;

  • Coordinate snow removal and anti-skid application for all schools;

  • Respond to emergencies, or additional work, as required;

  • Evaluate methods and procedures to improve efficiency and economy in all operations;

  • Serve on and/or provide information for district-level committees involving school facilities;

  • Attend workshops and training sessions to remain current on best practices and regulations pertinent to BOCA and health safety codes as well as custodial, maintenance, electrical and HVAC issues;

  • Maintain effective relations with building staff, students, local officials, and the public;

  • Refer children to the school administration when disciplinary action may be required;

  • Perform other tasks and assume other responsibilities as may be assigned by the Business Administrator.


Knowledge, Skills, and Abilities:



  • Possess knowledge of practices, processes, tools and materials used to maintain and repair buildings and their systems and equipment;

  • Good knowledge of building trades;

  • Ability to use/operate all pertinent maintenance and custodial equipment including plow truck;

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals;

  • Ability to compute rate, ratio, and percent, and interpret bar graphs;

  • Ability to perform physically demanding work;

  • Strong leadership skills;

  • Ability to work cooperatively with employees, students and the public;

  • Ability to recognize and report hazards and apply safe work methods;

  • Good computer technology skills.


Maintain the highest standards of professionalism:



  • Attend and participate in relevant training sessions, meetings, and professional growth activities as requested/required.

  • Perform in a professional manner when interacting with students, parents, faculty, administration, co-workers, vendors and town officials.


PHYSICAL ACTIVITY REQUIREMENTS:


Primary Physical Requirements: (Not, Rarely, Occasionally, or Frequently Required) 1. Lift up to 10 lbs: Frequently required 2. Lift 11 to 25 lbs: Frequently required 3. Lift 25 to 50 lbs: Frequently required 4. Lift over 50 lbs: Occasionally required 5. Carry up to 10 lbs: Frequently required 6. Carry 11 to 25 lbs: Frequently required 7. Carry 26 to 50 lbs: Frequently required 8. Carry over 50 lbs: Occasionally required 9. Reach above shoulder height: Frequently required 10. Reach at shoulder height: Frequently required 11. Reach below shoulder height: Frequently required 12. Push/Pull: Frequently required


Hand Manipulation: (Not, Rarely, Occasionally, or Frequently Required) 1. Grasping: Frequently required 2. Handling: Frequently required 3. Torquing: Frequently required 4. Fingering: Frequently required 5. Controls and Equipment: Tools, cleaning, snow blower, truck, snow plow, phone & computer


Other Physical Consideration: (Not, Rarely, Occasionally, or Frequently Required) 1. Twisting: Frequently required 2. Bending: Frequently required 3. Crawling: Frequently required 4. Squatting: Frequently required 5. Kneeling: Frequently required 6. Crouching: Frequently required 7. Climbing: Frequently required 8. Balancing: Frequently required


During the Work Day, Employee is Required to (total hrs.): Sit 3 hrs. Stand 3 hrs. Walk 2 hrs.


Cognitive and Sensory Requirement(s):



  1. Talking: Necessary for communicating with others. 2. Hearing: Necessary for receiving instructions and inquiries. 3. Sight: Necessary for doing job effectively and correctly.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Summary of Occupational Exposures:


Climate controlled building (not all air conditioned) setting and exposure to weather with temperatures ranging from mild/moderate to extreme cold/heat. Exposure to noise levels ranging from moderate to loud over occasional to frequent time periods. Exposure to cleaning and maintenance equipment, hazardous chemicals and cleaning and supply products. Requires operation of specialized cleaning and maintenance equipment, including floor scrubbers, polishers, burnishers, snow plows and snow blowers.

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