Community Vaccination Event Coordinators - Project/Program Manager I - #19543748

Public Health Seattle & King County

Date: Apr 6, 2021
City: Seattle, WA
Contract type: Full time
Public Health Seattle & King County


Public Health–Seattle & King County's Community Vaccination Team has an exciting opportunity for 2-5 Project/Program Managers to support the department's COVID-19 vaccination efforts by serving as Community Vaccination Event Coordinators.Community Vaccination Event Coordinators will work directly with community and healthcare partners to manage key planning, logistical, and operational functions of Community Vaccination Events. This position will report to the Community Vaccination Events Program Manager.


Community Vaccination Events play an important part in King County's COVID-19 vaccine delivery strategy and are critical to expanding vaccine access to prioritized and underserved populations. Community Vaccination Events take place at easily accessible and familiar locations and are a partnership between vaccine providers, community-based organizations, faith-based organizations, employers, and businesses, to provide COVID-19 vaccine in a way that best meets the needs of the community. Many communities experience barriers to accessing vaccine at primary care providers or high-volume vaccination sites, and Community Vaccination Events leverage partners' expertise, relationships, and resources to provide vaccine to those populations who need it the most.


We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.

We are interested in individuals who are representative of the diverse populations we serve and are dedicated to serving clients with quality and compassion. We value and recognize innovation and teamwork. Our teams practice collaborative leadership to foster continuous improvement, equity and social justice, respect for people and staff. We encourage resiliency and trauma informed care.

Job Duties

  • Coordinate with community partners and vaccine providers (i.e., healthcare partners) to ensure that events are successful, patient-centered, and meet the needs/requirements of all of groups involved;

  • Work directly with community partners to understand their unique needs and preferences for events. Clearly communicate expectations, vaccine provider capacity, operational practices of COVID-19 vaccine clinics, and other relevant information;

  • Maintain situational awareness of current eligibility guidelines, COVID-19 vaccine provider requirements, and internal and external resources available for Community Vaccination Events;

  • Work with all partners to ensure that events are conducted safely and meet state Department of Health/local Public Health requirements for COVID-19 vaccination;

  • Work with all partners to ensure that events have adequate staff and supplies and meet community needs in a way that fosters trust between the community partner, the vaccine provider, and Public Health;

  • Monitor planning progress, keep track of event details, and document key data points;

  • Serve as the main point of contact for assigned Community Vaccination Events, both within Public Health and for partners;

  • Provide on-site logistical and operational support on the day of events by responding to emergent logistical needs and managing volunteers as needed;

  • Escalate issues to others in the Community Vaccination Team when additional support is needed;

  • Work with community partners and Public Health finance to ensure that partner efforts are being documented for reimbursement purposes; ensure that partners are reimbursed within a timely manner;

  • Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

Any equivalent combination of education and experience which provides the applicant with the desired skills, knowledge and ability required to perform the duties described will be considered.

  • Demonstrated ability to practice cultural humility, a deep commitment to equity and social justice, and experience engaging historically underserved people or communities in decision making;

  • Ability to manageambiguity and practice flexibility to adapt to changing tasks, work environments, or schedules;

  • Strong communication and customer service skills, including the ability to clearly communicate complex information to different audiences with varying levels of background knowledge;

  • Skill and experience in strategic thinking, planning, and executing projects from vision through implementation;

  • Demonstrated good judgment and comfort in making independent decisions, while also understanding limitations and knowing when to ask for additional support;

  • Comfortable delegating tasks and directing the work of others;

  • Able to work both independently and in a collaborative team environment to achieve goals;

  • Prior experience working with and/or lived experience within BIPOC or other underserved communities;

  • Proficient computer and typing skills including advanced knowledge of the Microsoft Office Suite; specifically: Teams, Outlook, Word, Excel, and PowerPoint;

  • Ability to travel to and from Community Vaccination Event sites across King County on a regular basis.


  • Knowledge of public health terminology or demonstrated ability and experience learning other professional terminology;

  • Familiarity with current King County COVID-19 response strategies;

  • Knowledge and experience with community-centered event planning;

  • Bi- or multi-lingual proficiency or fluency;

  • Experience in interpreting and adapting guidance from the Centers for Disease Control and Prevention (CDC), WA Department of Health (DOH), or Public Health–Seattle & King County.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Temporary Telecommuting Requirement

Some of the work associated with this position will be performedremotely, at least through July 5, 2021, in compliance withKing County'stelecommuting mandate. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with thePublic Health Directivefrom the Seattle & King County Public Health Officer.

To support employees during this time King County has a robust collection oftools and resourcesto support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

Employees also must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. The home site for this position is the King County Chinook Building. but much of the in-person work will be community-based at vaccination sites across the county.

Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.


This full-time Term-Limited Temporaryposition is open to all qualified internal and external applicants. Eligible internal candidates may apply for this role as aSpecial Duty Assignment. To be considered for Special Duty, you must be a current Career Service King County employee who has successfully passed probation. The duration of these opportunities is expected to last 6 months. Extensions may be likely given the evolving circumstances in the response to COVID-19.


King County is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations as part of this commitment. If you need accommodation to participate in this recruitment, would like to request an alternate format of this announcement, or have other questions about the application process, please contactErika Yanak, Human Resource Analystat


SCHEDULE:This is a full-time position and is eligible for overtime. The typical work schedule is Monday-Friday, 8am–5pm, but some evening and weekend work will be required.


The following items are required to be considered for this position:

  • An electronic application through or (use the "Apply" link); and

  • Completed supplemental questions that are supported in your application. These answers will be reviewed to determine competitiveness. Please do not use "see resume" in your answers as these will be considered incomplete.

Cover letters and/or resumes are not accepted in substitute of a completed application.

Online applications are preferred. However, if you cannot apply online, go here to download a paper application.


  • The selection process may include but is not limited to: evaluation of application materials and supplemental questions and interviewing. For more information on our selection process, please refer to

  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health employees.

  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location and working hours.


  • The selected candidate will be required to pass a thorough background investigation.

  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.

  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.

Union Affiliation:This position is not represented.

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