Admin Engineering

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Job Description
Position OverviewThe Facility Engineer Administrator provides critical administrative support to the engineering and facilities management team, ensuring seamless operations through efficient coordination of documentation, vendor management, work order processing, and sustainability data management.
Key ResponsibilitiesAdministrative SupportThe Facility Engineer Administrator manages all engineering-related administrative functions, maintaining accurate records and documentation for facility operations. This role serves as the central point of contact for engineering documentation, ensuring compliance with internal procedures and regulatory requirements. Responsibilities include organizing and maintaining engineering files, managing correspondence, scheduling meetings, and preparing reports for management review.
Vendor Coordination and Follow-UpThis position actively manages vendor relationships by coordinating service schedules, tracking vendor performance, and ensuring timely completion of contracted work. The administrator follows up on outstanding vendor deliverables, processes vendor invoices for approval, maintains vendor contact databases, and communicates facility requirements to external service providers. Regular follow-up ensures vendors meet service level agreements and quality standards.
Work Approval Request ProcessingThe Facility Engineer Administrator processes and tracks all work approval requests from initiation through completion. This includes reviewing work requests for completeness, routing approvals through appropriate channels, maintaining work order management systems, coordinating with stakeholders on work schedules, and ensuring proper documentation of completed work. The role requires close attention to approval workflows and timelines to keep facility operations running smoothly.
Sustainability Data Input and SupportSupporting the organization's sustainability initiatives, this role involves collecting, inputting, and maintaining accurate sustainability metrics and data. The administrator compiles energy consumption data, tracks waste management statistics, inputs information into sustainability reporting platforms, assists with environmental compliance documentation, and supports preparation of sustainability reports. This data management enables informed decision-making on facility environmental performance.
Required QualificationsEducation and ExperienceCandidates should possess an associate's or bachelor's degree in business administration, facilities management, engineering, or a related field. Two to three years of administrative experience in facilities management, engineering, or property management environments is preferred. Experience with work order management systems and vendor coordination is highly valuable.
Technical SkillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, with strong Excel skills for data management and reporting. Familiarity with computerized maintenance management systems (CMMS) or work order platforms is preferred. Basic understanding of building systems and engineering terminology facilitates effective communication with technical teams.
Core CompetenciesThe successful candidate demonstrates exceptional organizational skills with ability to manage multiple priorities simultaneously. Strong attention to detail ensures accuracy in documentation and data entry. Excellent written and verbal communication skills enable effective coordination with vendors, engineers, and stakeholders. The role requires proactive follow-up capabilities and ability to work independently while supporting team objectives.
Working ConditionsThis position operates primarily in an office environment with occasional visits to facility sites. Standard business hours apply, with occasional flexibility required to coordinate with vendors or support urgent facility needs.
Reporting StructureThe Facility Engineer Administrator reports directly to the Facility Engineering or Facility Coordinator Hard Service and collaborates closely with the engineering team, facilities management staff, and vendor partners.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.