Administration Officer - PASTI Project, Kalimantan Barat

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities

Providing a comprehensive, confidential and professional support service to the PASTI team in all aspects concerned with the efficient and successful operation of PASTI project. 

About PASTI Project : https://wahanavisi.org/id/proyek/pasti

Strategy Development & Planning

• To ensure the smooth flow of information, data & documentation for PASTI project during the strategy development, planning and implementation including action monitoring to achieve target of Implementation of project.
• To manage data of PASTI project to be used in the making of strategic plan/ decision.
• Support Data/Information related project in targeted area context for strategy development and planning.
  
  

Accountability & Quality Assurance

• Perform general clerical duties to include but not limited to photocopying, mailing, and filing
• Manage and monitor correspondence related to program team
• To ensure a confidential and efficient filing system for PASTI team, especially for all critical documents and Minutes of Meeting (MoM) of events conducted by program team
• To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the program.
• Ensure all required documents for team (activity report, MoM, waybill / CoW, other finance & procurement documents) are complete and maintain the documents as part of supporting the process of payment.
• Create, transcribe, and distribute meeting agendas and minutes for Internal events / workshop
• Support the logistic arrangements of events for program team (Include distributing letter to respective government, coordinating with other partners to conduct the events)
• Coordinate with legal specialist for all agreement documents and ensure the documentation of all legal documents that relate to PASTI project
  
  

Networking & Coordination

• Provide technical assistance to program team for any events
  
  

Management & Leadership

• Submits periodical/ monthly accomplishment report
• Build and maintain positive spirit of working in team with other staff in respective unit and department
• Provide Christian value and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.
• Be a role model and inspiration in managing work, communication and relationship with internal staff and external parties.
• Manage all risks related to PASTI Project according to organization policies, guidelines, and standard. This includes risks in fraud, safeguarding, and other related risks.
  
  

Qualification

• Minimum Bachelor Degree in Administration or Diploma In Secretary, and other relevant fields
• Minimum 2 years professional experience in administration.
• Demonstrate shorthand and excellent typing skills, speed and accuracy
• Proficiency in Bahasa Indonesia as native language.
• Proficiency in English communication is highly valuable, or equal with TOEFL Score 450
• Ability to move freely, both indoors and outdoors, to conduct site visits, meetings, and other activities related to the job responsibilities.
• Awareness and commitment to maintaining a healthy work-life balance, considering the demanding nature of travel and fieldwork.
• Excellent organizational skills and excellent communication skills, both verbal and written
• Thorough knowledge and skill of Microsoft Office and Lotus Notes, Ms Teams, Zoom, Outlook mail, and familiar with other application.
• Ability to deal with strict confidential information.
• Ability to use digital technology, communication tools or networks
• Thorough understanding of community engagement programs.
• Strong analytical, interpersonal, and facilitation abilities.
  
  

ONLY a shortlist of applicants will be contacted.

WVI implements a Safeguarding Policy as a form of our commitment to protect children and adult beneficiaries. WVI has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WVI work, and WVI also participates in the Steering Committee for Humanitarian Response (SCHR) Inter-Agency Misconduct Disclosure Scheme (MDS)

Applicant Types Accepted

Local Applicants Only