Administrative Assistant

At Wellversed, we are committed to fostering growth, innovation, and operational excellence. We are looking for a highly motivated, detail-oriented Administrative Assistant to support leadership and core teams by managing travel, calendars, vendors, documentation, and day-to-day administrative operations with precision and ownership.

Responsibilities

• Travel, Visa & Hospitality Management
• End-to-end coordination of travel bookings, visa documentation, itineraries, guest stays, and hospitality logistics with cost optimisation.
• Calendar & Schedule Management

Manage leadership calendars, prioritise meetings based on business impact, and eliminate scheduling conflicts.

• Vendor & Procurement Coordination

Liaise with vendors, travel agents, and service providers; manage quotations, POs, work orders, and ensure timely delivery.

• Administrative Documentation & Financial Support

Maintain travel records, reimbursement documentation, vendor invoices, compliance paperwork, and certifications.

• Inventory & Office Operations Management

Oversee office inventory, stationery, supplies, and ensure uninterrupted day-to-day administrative operations.

• Data Management, Tracking & Reporting

Maintain admin trackers, dashboards, client updates, follow-ups, and accurate documentation systems.

• Process Excellence & Operational Support

Handle routine administrative tasks with consistency, improve workflows, and support operational efficiency across teams.

Skills Required

• Proven experience of Minimum 1 Year as Administrative Assistant or Similar Role.

Knowledge of travel booking portals & VISA processes

• Strong Organisation & Planning – Manage multiple tasks, schedules, and priorities with accuracy.

Coordination & Stakeholder Management – Work seamlessly with leaders, vendors, and teams.

• Attention to Detail – Ensure error-free documentation, tracking, and reporting.
• Cost Awareness & Negotiation – Optimise costs while maintaining quality.
• Clear Communication & Judgment – Communicate professionally and handle sensitive matters responsibly.

About Wellversed

Wellversed owns and operates a portfolio of nutrition brands to empower people to attain their most optimal state of wellness. Our brands like Wellcore, YouWeFit, Zero Sugar, Dynamite, Okami & Osmo - enable people to unlock their performance potential and live healthier lives. The brands are made available to our customers through an omni-channel approach including our own eCommerce portal (www.wellversed.in).

Location : Bali, Indonesia