Executive Assistant

The core values that comprise Universal Music Group are Authenticity, Boldness, Creativity, Connection, Drive and Insight. These values are the essence of our people which makes UMG the most renowned company in the music industry.

Role Summary

UMG Indonesia is seeking a highly organized, proactive, and trusted Executive Assistant to support the Managing Director. This role is critical in ensuring seamless day-to-day operations, enabling leadership to stay focused on strategic priorities while maintaining strong coordination across internal and external stakeholders.

About the role:

• Manage complex calendars, scheduling meetings, travel, and key engagements for the Managing Director and Executives of UMG with precision and foresight.
• Act as a central point of coordination between the Managing Director and internal teams, regional/global stakeholders, and external partners.
• Coordinate meetings and leadership sessions.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Organize business travel, events, and executive-level engagements efficiently.
• Streamline administrative processes and identify opportunities to improve workflow and productivity.

Desirable Traits:

• At least 5 years of experience in an Executive Assistant or similar role, preferably supporting senior leadership.
• Discreet, professional, and dependable, with high standards for quality and confidentiality.
• Exceptional time and task management, project coordination, and multitasking abilities.
• Thrive in fast-paced environments and capable of working under pressure independently.
• Proven ability to build strong relationship with stakeholders at all levels and across the region.
• Solid organizational and prioritization skills.
• Self-motivated, resourceful and proactive.
• Business and tech-savvy, and comfortable with digital tools and systems.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) / Google Workspace.