HR & Office Specialist - Indonesia

XTB is a global company from the financial industry, focusing on online trading of financial instruments. We are the largest FinTech in Poland and a leader in Central and Eastern Europe, and the range of our operations covers several countries, including Asia and South America. At XTB, we focus on the development of our employees, giving them opportunities to gain knowledge and skills in various fields, as well as offering a number of training and development programs. If you are looking for challenges and want to gain valuable experience in an international business environment, XTB is the right place for you.

We are a certified Great Place to Work company.

Responsibilities:

Payroll and HR administration

• Compiling and verifying payroll data, cooperation with an outsource payroll service
• Managing and archiving local employee documentation
• Ensuring branch documentation complies with local regulations
• Maintaining records of working time, vacations, sick leaves and other absence
• Operational administration of benefits

Onboarding & offboarding

• Operational handling of hiring: documents, medical exams, OHS, access permissions, branch introduction
• Operational handling of separation: settlements, return of company assets, exit documents

Office management

• Ongoing branch administration
• Maintaining an efficient and comfortable work environment
• Organizing on-site office events (team integrations, team meetings, company events)

Employee service

• First point of contact for employees in HR-administrative matters
• Escalation of difficult cases to the People Partner from HQ

Local compliance

• Ensuring HR documentation and processes comply with local regulations
• Cooperation with local authorities and inspection bodies

Supporting the People Partner from HQ

• Performing assigned operational tasks
• Implementing organizational changes at the branch level (documents, local communication)
• Providing HR data (absences, turnover, headcount) for reporting

Requirements:

• Minimum 3 years of experience in HR
• Knowledge of local labor law regulations in Indonesia
• Experience in payroll handling and HR documentation management
• Excellent command of English (communication with HQ) - C1, and fluent command of Bahasa Indonesia
• Excellent work organization, independence and accuracy
• Strong stakeholder management and communication skills
• Ability to work on multiple operational tasks in parallel
• Experience working in an international organization (cooperation with HQ in Poland)

What we offer:

• Strong career development opportunities within a global, publicly listed company
• Work with a strong international brand and award‑winning trading platform
• Structured onboarding and continuous learning opportunities
• Modern office with strong employee facilities (Treasury Office Tower in Jakarta)
• Collaborative culture focused on continuous improvement and operational excellence