People & Culture Coordinator

Company Description

Experience the epitome of French-inspired luxury at Sofitel Bali Nusa Dua Beach Resort, a prestigious 5-star beachfront haven boasting tropical gardens and sleek modern architecture which offers exclusive experiences for ALL members, this magnificent resort provides 413 exquisite rooms, including 39 suites and villas, along with an array of resort facilities.

Indulge in a culinary journey at three restaurants and two bars, rejuvenate at Sofitel FITNESS and Sofitel SPA, and delight in the outdoor and indoor kids club. Additionally, the resort features 24 function venues, including a Grand Ballroom and a Beachfront Ballroom. Discover the ultimate Art de Vivre at Club Millésime, where delectable cuisine, exquisite wines, and Balinese charm await.

Job Description

The People & Culture Coordinator provides administrative, operational, and coordination support across all People & Culture functions to ensure efficient HR processes, accurate employee records, and a positive employee experience. The role supports employee lifecycle activities, employee engagement initiatives, learning and development programs, HR administration, and departmental projects while ensuring compliance with company policies and applicable labor regulations.

Key Responsibilities

• Provide administrative and coordination support across all People & Culture functions, including onboarding, employee engagement, learning and development, employee welfare, and offboarding activities.
• Coordinate employee lifecycle administration, including employee documentation, attendance, leave management, and employee data updates.
• Prepare and process HR-related documents, including Internal Office Memorandums (IOMs), letters, certificates, reports, and other employee-related correspondence.
• Coordinate Daily Worker administration, including contract, documentation, attendance records, and payment preparation.
• Coordinate employee engagement, wellness, sports, recognition, and social activities that contribute to a positive workplace culture and employee experience.
• Provide administrative and logistical support for training programs, learning initiatives, and employee development activities.
• Respond to routine employee inquiries and direct complex matters to the appropriate People & Culture team member.
• Coordinate with internal departments and external stakeholders to ensure timely completion of People & Culture processes and activities.
• Assist in the preparation of HR reports, employee data, and documentation required for audits, management reviews, and compliance purposes.
• Ensure proper filing, record retention, and document control in accordance with company standards and legal requirements.
• Support the People & Culture team in maintaining efficient HR processes and delivering quality employee services.
• Perform any other duties and responsibilities assigned by the Director of People & Culture or designated management representative.
  
  

Qualifications

• Minimum 1–2 years of experience in People & Culture/Human Resources, Finance/Accounting, Administration, or a related role.
• Strong administrative and organizational skills with attention to detail.
• Hospitality Industry background is an advantage
• Good understanding of HR processes and employee administration.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with HRIS, attendance, and leave management systems is an advantage.
• Strong communication and interpersonal skills with the ability to interact effectively at all levels of the organization.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Strong problem solving and coordination skills.
• Ability to handle confidential and sensitive information with professionalism and integrity.
• Proactive, adaptable, and able to work independently as well as part of a team.
• Good command of written and spoken English is preferred.