Project Administration & Document Controls Specialist

Join DayOne – Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started.

As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

Position Summary

The Project Administration & Controls Officer is responsible for leading project document governance, coordinating project administration processes, and supporting project controls functions to ensure structured execution and compliance throughout the project lifecycle.

This role works closely with the Resource Director and Manager and cross-functional teams to ensure effective documentation control, reporting accuracy, milestone tracking, and stakeholder coordination.

Roles & Responsibilities

Document Control & Information Governance

• Lead the implementation and enforcement of project document control procedures.
• Establish document numbering, revision control, and distribution matrix.
• Maintain and monitor master document register and submission logs.
• Review and validate document completeness before circulation.
• Supervise document control processes across consultants and contractors.
• Ensure proper archiving and final project handover documentation.
  
  

Project Administration Leadership

• Oversee project administrative processes and ensure structured coordination.
• Review and finalize Minutes of Meeting (MoM) and action trackers.
• Monitor and drive closure of outstanding action items.
• Support contract documentation, variation records, and approval workflows.
• Maintain structured filing of agreements, approvals, and key correspondence.
• Act as focal point for internal documentation governance.
  
  

Reporting & Stakeholder Coordination

• Consolidate inputs from engineering, procurement, construction, and finance teams.
• Prepare structured project status reports for management review.
• Ensure timely communication between stakeholders.
  
  

Systems & Digital Platform Management

• Administer and manage project collaboration systems (e.g., SAP etc.).
• Ensure system integrity, version control accuracy, and data completeness.
• Develop standardized templates and tracking tools.
• Provide guidance to team members on documentation procedures.
  
  

Qualifications

Education

• Bachelor’s degree in engineering, Project Management, Business Administration, or related field.
  
  

Experience

• 5–8 years of experience in project administration, document control, or project controls.
• Experience in large-scale construction, infrastructure, EPC, industrial, or data center projects preferred.
• Experience working in structured project governance or PMO environment.
• Familiar with multi-stakeholder project coordination (consultants, contractors, clients).
  
  

Core Competencies

• Strong governance and process mindset.
• Excellent organizational and follow-up skills.
• High attention to detail and documentation accuracy.
• Strong communication and coordination ability.
• Ability to work under pressure in a fast-paced project environment.
• Leadership capability to guide junior admin/document control staff.
  
  

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.