Travel and Logistics Associate

Travel and Logistics Associate

Background MFP5 Indonesia

Multistakeholder Forestry Programme Phase 5 (MFP5) is part of a long-standing partnership between governments and aims to support sustainable land and resource management through inclusive, multi-stakeholder collaboration. It focuses on strengthening governance systems, improving transparency and traceability in supply chains, and enhancing the capacity of local institutions and communities. Working in close collaboration with government institutions and other stakeholders, the initiative aims to deliver positive outcomes for climate resilience, biodiversity, and local livelihoods.

This Opportunity:

The MFP5 team is seeking a Travel and Logistic Associate to provide support in procurement, travel management, logistics, and administrative functions for the MFP5 Team, ensuring that program activities are implemented in a timely, efficient, and compliant manner in line with organizational and donor policies.

Location:

The position is based in Jakarta, Indonesia, at the MFP Office in the Gedung Manggala Wanabakti Block. All applicants must have working rights in Indonesia, as sponsorship will not be provided, nor will any relocation expenses.

Reporting Lines:

The Travel and Logistic Associate will report directly to the Finance and Grant Manager, under daily supervision of the Operations Associate.

Primary Responsibilities:

Travel Support

• Coordinate domestic and international travel arrangements, including tickets, accommodation, and ground transportation.
• Prepare detailed travel request and ensure all required travel documents are in place.
• Monitor and enforce compliance with organizational travel policies and budgetary guidelines.

Logistic Support

• Provide logistical support for meetings, workshops, and field visits.
• Manage venue reservations, catering, equipment, and other technical requirements.
Liaise with vendors and service providers to ensure timely and high-quality delivery of services.
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Administrative Support

• Record and report travel and logistics expenditures (including attendance sheet) accurately.
• Assist in preparing event documents, including attendance lists, agendas, briefing aterials, and reports.
• Support Operations Associate in preparing calculations for transport and honoraria, ensuring accuracy and compliance with the Programme Management Manuals, and ensuring all relevant supporting documents are complete and valid before submission to the Finance team.
• Assist Operation Associate in the preparation and collection of Travel/Expense Report and other documents and support related to financial matters, including assisting in scanning receipts for settlement.
• Collect invoices and supporting documents from vendors. Support Operation Associate in preparing Payment Approval Form for those invoices and ensure relevant supporting documents are in place.
Carry out other relevant tasks assigned by the Finance and Operation team.
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Essential Criteria:

• University degree or diploma relevant to the role.
• 1 – 2 years of experience in travel coordination, logistic or administration.
• Ability to manage events with minimum supervision and coordinate with participant and vendors.
• Knowledge of administrative and general office practices administrative as well as planning skills.
• Service-minded, well-organized, strong negotiation and high attention to detail.
• Good written and verbal communication skills in in English and Bahasa Indonesia.
• Ability to work productively in a diverse, fast-paced environment.
Proficiency in Microsoft Office and operational management
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Desired Criteria:

• Experience working with donor-funded development programme (e.g., FCDO, USAID, EU, DFAT) in multi-culture stakeholders’ environment.
• Experience or familiarity with administering Government of Indonesia travel logistics.
Familiarity with accounting and financial management processes
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Application Information:

Please submit your Cover Letter (1 page) and CV/Resume online by Monday, June 22, 2026 (COB Jakarta Time). Include the position title and your name in your email subject. In the cover letter, please include your monthly gross salary expectations (gross) and availability.

We encourage early application as the position may close sooner if a suitable candidate is identified.

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 2,100 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

Palladium is part of GISI’s global family of companies, which aims at creating solutions for the world’s most complex challenges. With annual revenues of $14 billion, GISI’s approximately 15,000 employees are engaged in projects across 100 countries worldwide providing construction, program/project management, and engineering consulting services.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made during the recruitment process (due to disability, neurodiversity, or for any other circumstance), please email our team at [email protected] and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.