Accounts Assistant – Vendors

• Bogor Indonesia
• Posted 2 hours ago
• Deadline: 31 October 2025
• Partner: CIFOR-ICRAF
  
  

CIFOR-ICRAF

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The Accounts Assistant is responsible for processing monthly regular payments to vendors.

Duties and responsibilities

• Processing payments related to staff benefits
• Process payments of vendor/supplier’s invoices related to staff benefits
• Make sure the completeness of supporting documents before processing the advance
• Perform journal entries and ensure correct matching of invoices to the request for payment form
• Coordinate with users if there are issues related to the request
• Driver overtime calculation
• Review and calculate the monthly driver logbook
• Perform journal entries and ensure correct matching of the calculation for the payment form
• Coordinate with the driver if there are issues related to the request
• Monitor prepaid account
• Monitor, review, and analyze the prepaid accounts
• Record the monthly expenses/amortize the prepaid expenses
• Processing monthly regular payment to vendors (contractors)
• Process payments of vendor/suppliers’ invoices with Request for payments (RfP)
• Make sure of the completeness of supporting documents before processing the payments
• Perform Journal entries and ensure the correct matching of invoices to the request for payment form
• Coordinate with the user if there are issues related to the request
• Balance sheet reconciliations
• Prepare and analyze the balance sheet reconciliations/schedules of allocated receivable and payable accounts and follow up on long outstanding balances
• Record the foreign exchange which appears in the receivable/payable accounts and match off the transactions
• Audit
• Timely preparation and submission of audit schedules
• Respond to audit queries in a timely manner during both External and Internal Audit
• Key contact support for both internal and external audits
• Internal Controls
• Implement internal control systems that ensure CIFOR-ICRAF attains its objectives, produce accurate and reliable data for decision making
• Ensure compliance with policies and safeguard of CIFOR-ICRAF assets
• Follow up any outstanding balance
  
  

Education, knowledge and experience

• Bachelor’s degree in accounting
• 1-3 years professional experience in an accounting role is required
• Experience using Microsoft Excel and Outlook is required
• Familiar with accounting system, preferably UNIT4 Agresso System
• Fluent in written and spoken English
  
  

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience
• The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position, and available resources
• The duty station will be in Bogor, Indonesia
  
  

To Apply, Please Visit Our Career Site At

https://www.cifor-icraf.org/about/work-with-us/

To learn more about CIFOR-ICRAF, please visit our websites at:

https://www.cifor-icraf.org

CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.

CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

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