Executive Assistant

• Coordinate VIP visitors trip (including safety activities).
• Coordinate leadership team meetings/events “in and out” of our offices.
• Managing meetings/appointments for BVP/Director securing on time requested people attendance.
• Coordinate the preparation for BVP/Director media events & customers visits.
• Handling report/document filing (contracts, legal documents, etc).
• Producing memo, letters and general communications as required to support BVP/Director.
• Administering expense reports, review and validation as per policy prior to submission.
• To back up other EA during leave of absence.
• Managing calendar of the BVP/Director, meeting rooms / venues booking, minutes taking as necessary, monitoring and follow through schedules
• Gather and assemble information or data from various sources in response to the BVP/Director initiatives/meetings; assist in the preparation of related reports/presentation materials for meetings to ensure that information is timely and accurate
• Interact with team members to be pro-actively offer assistance and solutions, within the confine of the EA roles & accountabilities.

• Excellent communication skill with good collaboration capability in order to manage smoothly multi-task situations. Having innovative approach and can-do attitude. English fluency is a must.
• Motivated to ensure consistent and sustainable performance by demonstrating willingness to thrive in the fast-paced environment and to improve the workplace as well showing enthusiasm and identify self-improvement opportunities.
• Mastering administration skill in managing calls, responding emails, scheduling meeting/ appointment and other relevant tasks that are expected related to the role.
• Maintain good relationships with a wide range of suppliers, building management, employees, contractors, executives, and other stakeholders.
• Customers centric

Primary Location: ID-DKI Jakarta-Jakarta-Cilandak