M/D Totco Operation Coordinator & Inside Sales

NOV


Tanggal: 1 hari yang lalu
Kota: Tangerang, Banten
Jenis kontrak: Penuh waktu
Job Description

Office Base in Taman Tekno - BSD, Tangerang Selatan

Job Description

M/D Totco - Operation Administrator direct reporting to MD Totco Indonesia Country Manager

General Affair

  • Arrange crew change Travels of engineers for Rental Operation.
  • Handling Air ticket and Hotel Booking for staff and engineers.
  • Report field bonus time sheet of Engineers to HR
  • Prepare Meals & Transport allowance attendance Staff and report to HR.
  • Prepare HSE Monthly Report & Mileage to HSE Dept.
  • Report MDT Utilization, Driver Timesheet to HR
  • Providing administrative support to other departments or projects as needed
  • Maintaining employee data record.

Procurement/Logistics Process

  • Coordination with Procurement dept. for vendors' quote references.
  • Monitoring PO and Invoices from Vendor/ Intercompany transactions (AP Coordination).
  • Cross-checking vendor invoice and PO Receipt to Company's ERP System prior send to Finance for Payment process.
  • Monitoring Export/Import process, crosschecking EXIM supporting document for PIB Payment in finance Dept.
  • Arrange forwarder / DHL for mobilization equipment to customer site / send parts for intercompany parts from the US to Indonesia.
  • Registration of new vendor to Company's ERP system

Billing & Operation (Finance Background)

  • Create Job Number/tracker number for incoming jobs in repair/rental/service.
  • Preparing repair/rental/service quotations to customers.
  • Monitoring PO from customers and collecting supporting documents for billing purposes.
  • Billing creation by Company’s ERP System and creating Tax Invoices.
  • Arrange and send invoices by hardcopy and soft copy to customer.
  • Monitoring Unbills / Accruals processes and turn billing to invoicing processes. Target of minimum DSO.
  • Closely monitor each month for incurred Aging Receivable (AR) Invoice and constantly follow-up payments from the customers.
  • Monitoring inventory reports and able to coordinate closely with the workshop team ensuring both physical and system quantities are 100% tallied and accountable.
  • Closing report to finance related to billing and invoicing based on previous month(s) accrual.
  • Monitoring Cost Project (COGS Entry and Allocation) for Finance Reporting
  • Unbilled & billing report. Collect supporting documents for unbilled reports and submit them to finance
  • Prepare monthly M/D Totco Business Unit for Estimation Revenue forecast before the actual end of the month revenue accruals
  • Registration Process for new customers via Internal ERP System.

Inside Sales (Support for Sales and Operation

  • Calculate Selling price list with Markup cost and create Sales and Service type Quotation via internal Company’s ERP (Oracle JDE) System.
  • Assist sales team to follow up and monitor released of Sales & Service Quotations to customers
  • Assist workshop technician create reminder system following up certification records for yearly calibration to customers, ensuring continuous yearly calibration and certification.
  • Assiting Import Monitoring process to make sure spare parts order will arrive on time

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