Office & Business Support Coordinator

Ahti Interiors is a design-led sanitary ware brand, supplying premium bathroom products across Bali and Indonesia. We collaborate with leading architects, developers, and interior designers to provide high-quality, sustainable bathroom solutions that blend aesthetics and function.

We are seeking a highly organised and proactive Office & Business Support Coordinator to provide comprehensive support to our CEO, finance team, logistics manager, and overall office operations. This is a varied role that will suit someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping both the business and the team running smoothly.

Key Responsibilities

1. Executive & CEO Support

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.


• Prepare agendas, meeting notes, and follow-up actions.


• Support project tracking and ensure deadlines are met.

2. Finance Administration

• Assist the finance function with invoicing, expense tracking, and payment schedules.


• Liaise with suppliers to ensure timely billing and payment processes.


• Maintain accurate financial records and support basic reporting.

3. Logistics Coordination

• Work closely with the Logistics Manager to support shipping, customs documentation, and order tracking.


• Maintain supplier and freight forwarder communication to resolve issues quickly.


• Keep product and shipment records up to date in company systems.

4. Office & Team Administration

• Manage office supplies, stationery, and day-to-day facility needs.


• Organise company files (digital and physical) for easy access.


• Coordinate internal communications and team activities.


• Provide ad-hoc administrative support to all departments as needed.

• Minimum 2 years’ experience in office administration, executive assistance, or business coordination roles.


• Excellent organisational and multitasking skills with strong attention to detail.


• Proficient in Microsoft Office Suite and Google Workspace.


• Strong written and verbal communication skills.


• Ability to work independently and as part of a team.


• Familiarity with logistics or finance administration is a plus.