Personal Assistant

Company Description

kuubiik is a global consulting company headquartered in Singapore, operating in over 150 countries. Specializing in outsourcing and project-based solutions across various business functions, kuubiik serves renowned brands such as Google, TikTok, HP, and more. With a diverse team spanning Asia, Europe, and the Americas, the company offers flexible outsourcing models, including hourly and full-time/part-time services, making them a trusted partner for businesses worldwide.

Job Title: Personal Assistant

Client Location: Singapore

Working Days/Hours: Monday-Friday/9:00 AM – 6:00 PM SGT

Contract Type: Full-Time Contract

Contract Term: 1 Year, Renewable

Languages: English, Mandarin, Bahasa Indonesia (all mandatory)

About the Role

Our client is seeking a highly organized, professional, and trilingual Personal Assistant to support a Director who manages international operations across Asia. This role requires extensive travel, strong linguistic capabilities, and exceptional administrative discipline. You will support the Director closely across logistics, translation, communication, and executive operations.

Key Responsibilities

1. International Travel & Business Support

• Accompany the Director on frequent international trips, primarily to China and Southeast Asia, supporting meetings, events, and business engagements.
• Handle complete travel logistics including flights, accommodation, visas, and ground transportation.
• Proactively manage the Director’s complex calendar, scheduling, reminders, and meeting preparations.

2. Trilingual Communication & Translation

• Provide real-time verbal translation between English, Mandarin, and Bahasa Indonesia during business meetings.
• Attend key discussions to take accurate minutes and prepare translated versions for internal documentation.
• Draft, proofread, and translate business emails, reports, and presentations across the three languages.

3. Administrative & Operational Assistance

• Perform executive administrative duties such as expense reporting, document organization, meeting coordination, and filing.
• Act as the primary communication bridge between the Director and internal teams, clients, and external partners.
• Support office organization, ensuring the Director’s workspace and operations run smoothly.

Must-Haves

• Trilingual: Professional fluency in English, Mandarin, and Bahasa Indonesia.
• Location: Based in Bogor, Jakarta, Singapore, or Johor Bahru, or able to commute to Bogor/Singapore daily.
• Experience: 5+ years as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
• Travel Readiness: Must be willing and able to travel frequently and with short notice to China and SEA.
• High professionalism, discretion, and confidentiality.
• Excellent organizational, time-management, and multitasking skills.
• Strong ability to manage high-pressure, fast-changing environments.

Great-to-Have

• Experience in digital marketing, managing social media (LinkedIn, Instagram), or overseeing brand presence.
• Familiarity with CRM systems, email automation tools, and productivity platforms.
• Advanced proficiency in Microsoft Office Suite or Google Workspace.