Personal Assistant to CEO

PERSONAL ASSISTANT to CEO

We are medium start up company that will scale up soon to big start up company. Our work culture upholds the values of the Qur'an & Hadith. We are seeking a proactive and highly organized Personal Assistant to support our CEO in managing day to day agenda and ensuring efficient workflow. This role is perfect for someone who thrives in a dynamic environment and has excellent communication and time-management skills. If you're highly organized, and excellent in fast-paced environment, and then this exciting opportunity is for you.

[Key Task]

1. Agendas & Travel Management

• Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and coordinating complex travel arragements and equipments.

2. CEO's Personal Branding

• Manage the CEO's strategic personal branding on Instagram and TikTok, include editing reels/short videos for personal branding purposes (preferred).

3. High Quality Administration Projects

• Perform research, manage data, and assist the CEO with various executive projects as needed.
• Coordinate with all departements for schedulling, meeting reviews, briefings, and follow-ups on action plans or working progress.
• Distribute materials, reports and presentations needed by the CEO.

4. Professional Communication

• Serve as the primary liaison for the CEO, handling correspondence and interactions with professionalism and confidence.

5. Meeting Support

• Prepare agendas, self-presentable, and briefing materials to ensure the CEO is well-prepared for every meeting in daily, weekly, monthly and annually.

6. Event Planning

• Organize and manage logistic for both business and personal events with exceptional attention to detail.
• Conduct research and provide data support for business development.

7. Availability and Flexibility

• Be ready to work outside standard hours and travel as required by the role.

8. Stakeholder Engagement

• Represent the CEO and the company professionally, fostering strong relationship with internal and external connection & networking.

[Qualification]

1. Bachelor's degree (S1) in marketing, management, business, communication, or a related field (preferred).
2. Have knowledge of digital marketing, especially content creation and editing.
3. Familiarity with Instagram and TikTok trend.
4. Minimum of 3+ years of experience in a similiar position.
5. Have a valid SIM A and SIM C driver's license.
6. Have a strong work ethic and is capable of aligning with the company's vision.
7. Strong decision-making and problem-solving skills.
8. Comfortable working in fast-paced environments.
9. Strong time-management abilities and attention to detail.
10. Energetic, confident, and reliable.
11. Willing to travel frequently for out-of-town assignments.
12. Honest, responsible, adaptable, and able to multitask.
13. Strong interpersonal and communication skills.
14. Willing to be placed in Yogyakarta and work full-time on-site (WFO).