Project Admin

About us

With a strong track record of supporting customer success for over 75 years, Oil States Industries is a technology-focused and major global provider of integrated energy systems & solutions to oil and natural gas markets. At Oil States Industries, we cultivate a culture that recognizes our employees are our greatest asset. Together, we focus on innovation, teamwork, and our commitments to our customers. Our People embrace mutual respect, ethical behavior, and work-life balance in our relentless pursuit for growth, diversity as well as high standards in safety, quality, and performance. We now have an exciting career opportunity for an aspiring individual to make an impact, develop your capabilities and unleash your potential with Oil State Industries as a Project Admin. This position will be based in Batam, Indonesia.

Job Descriptions:

• Manage end-to end projects administration support for Project and Engineering team. Assist in creating work orders, compiling bill of materials. Assist with populating information on route sheet template.
• Assist in follow-up quotes, comparison of quotes and creating purchase requisition.
• Follow-up with production, QC and vendor with regards to job execution status and update project team. Obtain weekly status reports, review and expedite deliveries with vendors on a regular basis.
• Obtain weekly project updates from Project Engineers and submit to customers / sales team in a timely manner.
• Update Critical Goods Register on daily basis for Project function. Update Risk Register at least twice a week for project function and liaise on it with other teams, QA Engineer towards fulfilment
• Assist with upload of Project team documents into Master control and keep up to date.
• Assist with creation of technical documents such as work instructions, flow charts, project schedules, PP slides.
• Assist with preparatory / staging tasks for monthly work order closing, vendor PO closing.
• Assist Engineering Projects Manager for ad hoc tasks or any other duties which will be assigned.
• Maintain Technical information / Library. Assist Project Team with administration activities and general clerical duties. Assist with Sales Admin duties in the absence of Administrator.

Requirements:

• Minimum Diploma (preferably with Engineering Specialization)
• Minimum 2 year of relevant administration & project co-ordination experience.
• Must possess strong computer skills and sound skill in MS-Excel, MS-Word, MS-Power point, MS-Visio, Pdf editor.
• Exposure to ERP software preferred.
• Speak and Read English fluently.
• Strong interpersonal skills, able to work as part of team.