Repair Project Coordinator

Responsibilities:

1. Data Management and Reporting

-Data Entry and Documentation:

Accurately capture and record data related to incoming and outgoing repairs within designated systems.

Log repair volumes, inventory levels, and discrepancies, ensuring data integrity.

-Report Generation:

Generate and submit regular reports on repair activities, inventory, and logistics for management to review.

-Administrative Accuracy:

Cross-reference and verify data to ensure reliable and error-free records.

2. Logistics and Delivery Oversight

-Scheduling and Coordination:

Organize and oversee pick-up and drop-off schedules for repair-related deliveries, collaborating with supply chain and logistics teams to prevent delays.

-Tracking and Monitoring:

Track all equipment movements to minimize downtime and ensure timely deliveries to clients’ Points of Presence (DoP).

-Warehouse Organization:

Maintain a well-organized warehouse environment, assisted with packing, and labeling, and ensured items were prepared for storage or shipment as needed.

3. Collaboration with Other Departments

-Cross-Functional Coordination:

Work closely with sourcing, fulfillment, project management, finance, and other departments to align client requirements and support a cohesive project approach.

4. Facility and Office Management

-Office Administration:

Address employee queries related to office management, such as stationery, hardware, and travel arrangements.

-Visitor and Clerical Support:

Provide general support to visitors and assist the HR department with clerical tasks, including managing employee attendance and leave records.

-Health, Safety, and Environment (HSE):

Conduct routine safety inspections and ensure all work areas are compliant with HSE standards.

Coordinate HSE training for team members and address potential safety risks proactively.

-Facility Maintenance:

Oversee facility maintenance by coordinating with vendors, scheduling repairs, and addressing infrastructure needs to maintain an efficient work environment.

-Weekend Availability:

Be available to work on weekends as required to meet the demands of warehouse operations.

5. Risk Management

-Risk Identification and Prevention:

Identify potential risks in logistics and operational processes and develop strategies to prevent disruptions in equipment handling and delivery.

6. Reporting and Analytics

-Performance Metrics Analysis:

Regularly evaluate logistics and repair performance metrics for continuous improvement.

-Detailed Reporting:

Prepare detailed reports for PTNW leadership and clients on equipment statuses, repair turnaround times, and logistics performance.

The ideal candidate will possess:

1. A diploma or bachelor’s degree in logistics, supply chain management, project management, or a related field.
2. Proven experience in logistics coordination, data entry, and inventory management, preferably within the telecom or repair industry.
3. Strong organizational skills with exceptional attention to detail, ensuring accuracy in all tasks.
4. Proficiency in office productivity and data management software, along with knowledge of HSE standards and facility maintenance coordination.
5. Excellent cross-functional collaboration skills and effective verbal and written communication abilities.
6. Strong problem-solving skills to proactively address logistics and operational issues.
7. Flexibility and willingness to work weekends or extended hours as required to meet operational demands.