Retainer for the Administrative Support for FACE Form Verifications

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. By positioning women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

UN Women works in partnership with the United Nations, Non-Government Organizations (NGOs) and Civil Society to achieve the programme outcomes of UN Women. Currently UN Women manages 9 active Responsible Partners (RPs): 8 Non-Government Organizations (NGOs) and 1 UN Agency. For the purpose to advance the financial reporting from the RPs, UN Women seeks Administrative Support for the FACE (Funding Authorization and Certification of Expense) FormVerifications. The retainer supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Consultant promotes a client, quality and results-oriented approach. The Consultant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.

Under the overall supervision of the Finance Associate, and direct support to Programme Associate for the programme unit, the consultant will undertake the review and verification of the supporting documents for FACE Form when necessary. This entails analyzing the authenticity and accuracy of the provided information, ensuring compliance with established policies and guidelines, and collaborating with relevant stakeholders to address any discrepancies or missing information.

Description of Responsibilities /Scope of Work

• Verified documents means that all items reported are accurate, complete, and compliant, including income, expenses, and budget allocations.

• Submission of activity report on all verification of supporting documents of FACE Form in Partner Office’s during in line with request and feedback from UN Women.

• The activity report shall include detailed findings and recommendations based on the review, highlighting areas of improvement, and suggesting corrective actions if necessary.

Consultant’s Workplace and Official Travel

The consultant will be based in Jakarta.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Knowledge and technical credibility in finance
• Analytical thinking
• Financial analysis
• Good communication skill
• Results-focused

Education and Certification:

• A minimum of a bachelor's degree in finance, Accounting, Business Administration, or a related field is required.

Experience:

• At least 5 years of progressively responsible experience in an administrative or financial support role, particularly in verifying financial supporting documents;
• Experience with FACE form verifications is an asset;
• Experience working within an international organization or a non-governmental organization (NGO) is preferred;
• Prior experience in working with financial reporting or fund management in a UN or similar development context is an asset;
• Demonstrated experience in providing support to a team;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Languages:

• Fluency in English is an asset
• Fluency in Bahasa is required

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)