Executive, Documentation
Pacific Carriers Limited
Tanggal: 3 minggu yang lalu
Kota: Medan, North Sumatra
Jenis kontrak: Penuh waktu
Job Summary
We are seeking a highly motivated and experienced documentation personnel to oversee the day-to-day operations at Belawan office. The ideal candidate has to be able to work independently and possess good communication skills.
Key Responsibilities
Highlight the essential professional communication skills with Shippers/Customers as well as able to manage difficult customers/vendors/truckers at times. Patience and calmness are essential attributes. Candidate should have personal attributes needed for success.
We are seeking a highly motivated and experienced documentation personnel to oversee the day-to-day operations at Belawan office. The ideal candidate has to be able to work independently and possess good communication skills.
Key Responsibilities
- Work closely with PACC Singapore office to communicate and report on the Rubber booking status at Belawan.
- Communicate with external parties (rubber Shippers, factory personnels) to check closely on their cargo readiness status and report same to PACC office.
- Provide shipment updates to Rubber shippers pertaining to vessels’ arrival and departure status.
- Coordinate with rubber shippers and truckers to ensure cargoes are delivered to the port on time.
- Liaise with rubber shippers to obtain the relevant documents so as not to delay application of Export permits.
- Verify completeness and accuracy of shipping documents before submission to authorities.
- Prepare Bills of lading after shipping instructions are received from rubber shippers.
- To send Bills of lading electronically to PACC Singapore office for signatory.
- Sending scanned copies of Bills of lading to Shippers.
- Coordinate with rubber shippers to collect copies Bills of lading from Belawan office when required.
- Prepare departure documents for the agents of next port of call.
- Submit completed documents digitally to PACC Singapore office.
- Candidate to possess strong knowledge of shipping and trade documentation. Be proficient in preparing documents such as Bills of lading.
- Have strong understanding of customs and local regulatory requirements.
- Possess high accuracy and is attentive to details with strong sense of responsibility for document correctness.
- Capable of handling full documentation processes without supervision.
- Confident in liaising with external parties and able to resolve issues independently when discrepancies arise.
- Minimum of associate’s degree in any discipline
- 2 years’ experience as Documentation staff at a freight forwarding or shipping company will be highly preferred.
- Experience in export / import procedures.
Highlight the essential professional communication skills with Shippers/Customers as well as able to manage difficult customers/vendors/truckers at times. Patience and calmness are essential attributes. Candidate should have personal attributes needed for success.
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